Keeping track of task progress is essential for staying on top of deadlines, understanding team performance, and ensuring projects move forward efficiently. WorkOwl makes it easy to monitor every stage of your work—from the moment a task is created to when it’s completed.
This guide explains how to track progress, measure completion rates, and use visual insights to improve productivity.
1. Understanding Task Progress in WorkOwl
Every task in WorkOwl has a status and a progress indicator that show where it stands in your workflow. These tools help you and your team stay aligned without needing constant check-ins.
Key Progress Elements:
- Task Status: Represents the stage of the task (e.g., To Do, In Progress, Under Review, Completed).
- Progress Bar: Displays percentage completion based on subtasks, updates, or manual input.
- Assignee Updates: Team members can mark their tasks as complete or update the progress manually.
You can view these progress indicators in both Kanban and Table views, giving you flexibility in how you track work.
2. How to Track Individual Task Progress
To check the progress of any specific task:
- Go to your project dashboard.
- Select a task card or row.
- View the progress bar and subtask completion rate in the task details panel.
- If you have subtasks, WorkOwl automatically updates the percentage as subtasks are completed.
- Team members can also update progress manually by adjusting the percentage field.
Tip: Encourage your team to update progress regularly so reports and dashboards reflect real-time data.
3. Monitoring Overall Project Completion
WorkOwl provides a high-level view of how much work is done across your entire project.
To check project-level progress:
- Go to Projects → Overview.
- You’ll see a project progress bar summarizing all completed tasks.
- Hover over the progress bar to view detailed stats, such as
- Total number of tasks
- Completed vs. pending tasks
- Completion rate percentage
This gives you a quick snapshot of overall project health and helps identify potential bottlenecks.
4. Viewing Team Progress
If you’re managing a team, WorkOwl allows you to see how each team member is progressing with their assigned work.
Go to Team Overview → Workload.
Here you can view:
- Each member’s assigned tasks
- How many tasks are completed or pending
- Individual completion rates
- Estimated vs. actual progress
This makes it easy to balance workloads and recognize top performers or areas that need support.
5. Using Reports and Analytics
For deeper insights, WorkOwl offers reporting tools that automatically calculate completion rates and task progress trends.
Under Reports → Task Insights, you can:
- Filter by date range, project, or client
- View charts showing completion over time
- Identify which projects are behind schedule
- Export data for external reporting or team reviews
These analytics help you make informed decisions and improve overall project efficiency.
6. Setting Milestones for Progress Tracking
Milestones allow you to group tasks under key goals and track progress more meaningfully.
To create a milestone:
- Go to Project Settings → Milestones.
- Add a milestone name, description, and due date.
- Assign related tasks to that milestone.
WorkOwl will automatically calculate milestone completion rates based on the status of linked tasks.
7. Best Practices for Accurate Progress Tracking
- Update Regularly: Encourage daily or weekly updates from all team members.
- Use Subtasks Wisely: Break down large tasks for more accurate tracking.
- Set Realistic Deadlines: Avoid bottlenecks by aligning task duration with capacity.
- Review Reports Frequently: Check weekly completion reports to identify delays early.
- Communicate Often: Use task comments for quick updates instead of external chats.
8. Quick Recap
- Each task shows a progress bar and completion percentage.
- You can view progress at the task, project, and team levels.
- Reports and analytics provide deeper insight into overall performance.
- Milestones help you track goal-based progress.
- Regular updates keep your dashboard accurate and reliable.
Need Help?
If you need help customizing your progress reports or want to learn more about team analytics, visit WorkOwl Support or open the in-app Help Center under your account menu.
WorkOwl keeps your team’s progress transparent and measurable—so you can focus on finishing strong, not just starting well.