Tracking time spent by team members is essential for understanding productivity, managing workloads, and planning future projects. WorkOwl makes it easy to view detailed time reports for each team member, giving you insights into task effort, efficiency, and project progress.
1. Understanding Team Time Reports
A Team Time Report summarizes the hours logged by each member on tasks and subtasks over a specific period. These reports help you:
- Monitor individual productivity
- Compare estimated vs. actual time
- Identify workload imbalances
- Track billable hours for clients or projects
2. Accessing Team Member Time Reports
To view time reports for team members:
- Go to Reports → Time Tracking in your dashboard.
- Select By Team Member from the available report types.
- Choose the date range for the report.
- The report will display each team member along with:
- Total hours logged
- Tasks and subtasks worked on
- Estimated vs. actual time
- Completion status for each task
3. Filtering and Customizing Reports
WorkOwl allows you to filter time reports for a more detailed view:
- By Project: See only tasks from a specific project.
- By Client: Track hours for a particular client.
- By Task Status: Focus on completed, in-progress, or overdue tasks.
- By Role: Analyze time spent by specific team roles (e.g., Developer, Manager).
Filters help you focus on relevant data, making analysis and decision-making easier.
4. Benefits of Viewing Time by Team Member
- Performance Insights: Identify team members completing tasks efficiently or requiring support.
- Workload Management: Spot overloaded members and redistribute tasks accordingly.
- Resource Planning: Use logged hours to forecast capacity for upcoming projects.
- Client Transparency: Generate accurate reports for billable tasks or project updates.
5. Exporting or Sharing Reports
For further analysis or sharing:
- Click Export in the report view.
- Choose a file format (CSV, PDF, Excel).
- Share the report with stakeholders, clients, or team leads.
Exported reports provide a record of effort and can support invoicing, payroll, or project reviews.
6. Best Practices
- Review team time reports weekly or biweekly to stay updated on progress.
- Encourage team members to log time consistently for accurate reporting.
- Compare estimated vs. actual time to refine task planning and improve accuracy.
- Use reports to recognize high-performing team members and provide constructive support where needed.
Quick Recap
- Time reports by team member show total hours logged, tasks completed, and estimated vs. actual time.
- Filters allow you to narrow reports by project, client, status, or role.
- Use reports for performance monitoring, workload management, and client transparency.
- Export reports for sharing, analysis, or record-keeping purposes.
Need Help?
For guidance on generating team time reports, filtering data, or exporting reports, visit WorkOwl Support or the Help Center in your dashboard.
WorkOwl ensures you can track effort accurately, manage resources effectively, and make informed decisions to keep projects on schedule.