Features
Built for Teams That Get Things Done
From project chaos to crystal-clear collaboration—WorkOwl keeps your workflow focused and your team on track. WorkOwl brings it all together effortlessly.
Stay Focused. Stay Organized. Work Better.
WorkOwl is designed for real people doing real work. Whether you're managing a growing team, handling multiple clients, or juggling dozens of deadlines, our features are here to simplify—not complicate—your day. From smart task views to progress tracking, everything is built to give you clarity, flexibility, and peace of mind. Less time managing tools. More time getting things done.
All-in-One Platform
Manage projects, tasks, clients, and teams together.
User-Friendly Design
Simple, clean, and easy to navigate for everyone.
Secure & Reliable
Your data is safe, encrypted, and always backed up.
Smart Organization
Keep everything structured, labeled, and searchable.
Client Management
All Your Client Info, Finally in One Place
Keep everything client-related organized and in one place. From project history and contact info to files, tasks, and communication logs—WorkOwl makes it easy to collaborate professionally, respond faster, and build long-term relationships.
Client Portal
View all key info in a single clean layout.
Linked Projects
Attach and manage projects under each client.
Client CRM Owner
Assign a team member as the client lead.
Client Status
Track client activity: Active, Paused, Inactive.
Shared Files
Upload and organize files under each client.
Client Filter
Sort clients by type, owner, or activity.
Communication
Track messages, updates, and client replies.
Client Overview
See total projects, files, and team links.
- No credit card required.
- Unlimited time on Free plan
Project Management
Bring Clarity to Every Project You Run
Easily plan, track, and deliver projects with full visibility. Assign teams, set deadlines, and monitor progress from start to finish—all in one centralized workspace built to help you simplify coordination and stay on top of every moving part.
Project Dashboard
See all your projects in one organized view.
Project Status
Mark projects as Not Started, Ongoing, or Done.
Assign Teams
Add the right people to each project instantly.
Client Linking
Assign projects to specific clients with ease.
Linked Tasks
Connect tasks directly to their project context.
Project Filters
Sort and filter projects by name, status, or tag.
Progress Tracking
Track how far each project has progressed.
Timeline View
Visualize phases, dates, and project duration clearly.
- No credit card required.
- Unlimited time on Free plan
Task Management
Manage Tasks Without the Overwhelm
Turn plans into action with structured task flows. Add priorities, due dates, time logs, subtasks, comments, and files—all from a single screen. WorkOwl keeps teams on the same page and helps everyone know what to do—and when.
Table View
Manage and sort tasks in a spreadsheet layout.
Kanban View
Drag and drop tasks through custom workflow lanes.
Subtasks
Break large tasks into smaller, manageable parts.
Assignee Control
Assign tasks to one or multiple team members.
Task Filtering
Filter by date, status, assignee, or priority.
Time Tracking
Log time spent and compare with task estimates.
Task Comments
Collaborate directly within each individual task.
Task Sections
Group tasks by stage, topic, or workstream.
- No credit card required.
- Unlimited time on Free plan
Team Workload Monitoring
Balance Workload Before Burnout Happens
Keep your team productive and protected. Visual workload tracking shows who's overloaded, who’s underused, and where to rebalance. Forecast capacity, adjust assignments, and make sure no one’s left guessing—or burning out.
Workload View
See how tasks are spread across your team.
Capacity Limits
Set working hours or availability per user.
Utilization Rate
Track how much time each member is booked.
Real-Time Updates
Workload view refreshes with every task change.
Workload Filters
Sort by person, team, role, or project type.
Forecasting
Plan capacity based on upcoming projects.
Color Indicators
View task load with easy color coding.
Custom Ranges
View workload for any week or month range.
- No credit card required.
- Unlimited time on Free plan
Resource Management (coming Soon)
Your Files, Exactly Where You Need Them
No more scattered files. Upload, tag, and organize documents under projects or clients, and preview them instantly. Share access with your team or clients and keep everything securely stored where it belongs—right inside your workflow.
Folder Structure
Organize resources into labeled folder groups.
File Preview
View documents without downloading or switching.
Project Files
Attach files directly under project categories.
Client Folders
Sort and store files by individual client name.
File Search
Quickly find resources using keyword or tag.
File Comments
Add notes or discussions directly to a file.
Drag & Drop
Easily upload or rearrange files on the page.
Shared Access
Send secure links to teammates or clients.
- No credit card required.
- Unlimited time on Free plan
Success Stories from Our Happy Customers
From agencies to enterprises, hear how WorkOwl transformed their workflows and team collaboration.
WorkOwl is trusted by over 300 clients across more than 15 countries every day.
Join WorkOwl Today and Take Control of Your Workflow
WorkOwl brings clarity to your projects, teams, and clients. Plan better, move faster, and stay on top—without the chaos.
- No credit card required.
- Unlimited time on Free plan